Job Title: Operations Administrative Assistant
Job Summary:
We are seeking a detail-oriented and organized Operations Administrative Assistant to support our operations team. This role will focus heavily on managing email communications, processing customer orders, and assisting with day-to-day logistics. The ideal candidate will have strong basic office skills, be comfortable working with online systems, and thrive in a fast-paced environment with high email volume.
Key Responsibilities:
- Manage and respond to high-volume email communication related to customer orders and operations
- Receive and process customer orders, entering them into the dispatch system
- Assist with scheduling and calendar management for operational needs
- Support logistics coordination for deliveries (front-end and back-end processes)
- Prepare weekly reports, including tracking delivery staff workdays
- Monitor employee timekeeping through the Buddy Punch system and follow up on missing clock-ins/outs
- Enter and maintain truck maintenance and repair data in the GEOTAB system
- Assist with basic invoicing and order documentation
- Communicate effectively with drivers and the operations team regarding orders, schedules, and product updates
Qualifications:
- Basic office and administrative experience required
- Proficiency in Microsoft Office, especially Excel and Word
- Strong organizational and time management skills
- Ability to multitask and prioritize in a fast-paced environment
- Excellent written and verbal communication skills
- Comfortable learning and navigating multiple online systems
- High attention to detail and accuracy
Preferred Qualifications:
- Experience in logistics, dispatch, or operations support
- Bilingual (preferred but not required)
Work Environment:
- Fast-paced, team-oriented environment
- High volume of daily email communication
- Hands-on support role within operations
Pay Rate $22-$24
Schedule: M-F, 8-5
Location: 77036
If you feel you qualify for this position, please apply directly and call us at 281-542-7348 and ask for Daisy!
