A well-established law firm in Pasadena is seeking a highly motivated Front Office Administrator to serve as the face of their firm. This is an excellent long-term opportunity that will evolve into a leadership role.
Overview They are seeking a motivated and personable Receptionist to join the team. The ideal candidate will play a vital role in creating a positive first impression for our clients and visitors. This position requires a proactive individual who can manage the front desk responsibilities and efficiently handle the attorneys' ad hoc needs.
Key Responsibilities
Greeting Clients
Welcome Clients: Greet clients as they walk into the office with a warm and friendly demeanor.
Ensure they feel comfortable and attended to while they wait.
Client Assistance: Offer refreshments and provide any necessary information about their appointment or meeting.
Phone Communications
Professional Call Handling: Answer and direct phone calls in a professional and courteous manner.
Message Management: Take accurate messages and ensure timely delivery to appropriate parties.
Information Provision: Provide basic information to clients and potential clients about our services.
Document Management
Organize Documents: Save and organize legal documents and correspondence digitally and in physical files.
Compliance: Ensure all documents are filed in compliance with legal standards and firm procedures.
Document Preparation: Assist in the preparation and formatting of legal documents as needed.
Calendar and Meeting Management
Schedule Coordination: Schedule and coordinate meetings, appointments, and court dates for attorneys.
Calendar Maintenance: Maintain an accurate and up-to-date calendar, ensuring all deadlines and important dates are met.
Travel Arrangements: Handle travel arrangements and accommodation for attorneys when necessary.
Qualifications
Education: High school diploma or equivalent required; some college coursework preferred.
Experience: Previous experience in a receptionist or administrative role highly preferred.
Previous experience in a legal setting or customer service role is advantageous. Experience in personal injury law is a plus.
Skills: Strong interpersonal and communication skills, excellent organizational abilities, and proficiency in using office software and database systems.
Pay Range $15-$16
If interested and qualified, please APPLY NOW. We will be reviewing resumes in the order received and will be contacting those candidates with the required experience reflected on their resume. In the meantime, please feel free to review and apply for our other open positions at www.meador.com. If you have any questions about these qualifications, please reach out to:
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