A company in Baytown, Tx seeking a self- motivated and dedicated Administrative Specialist to add to their team!
Responsibilities:
Provides administrative support for the Neighborhood Protection Division. Receives and routes incoming communications, answers general customer questions. Responds to difficult/sensitive complaints and inquiries regarding enforcement actions. Documents all complaints, generates case records in appropriate systems. Sorts and distributes mail, monitors radio communications and locations of field staff.
Provides daily oversight for contractors, processes work orders from issuance to completion, verifies proof of work and routes for inspector review, generates and manages abatement invoices, reviews and monitors contractor invoices and processes payments, maintains all records.
Manages all department abatement liens: files and releases abatement liens with two counties, works with property owners and other external parties to calculate payoff amounts, provide financial information and documentation for bankruptcies, tax foreclosures, and properties without clear title. Provides monthly reporting for lien activities and fees.
Document management for all files related to Division operations. Includes management of archiving process, physical documents and files and electronic files per retention requirements. Provides documents and responses as required for public record requests.
Provides coverage for other administrative staff as needed.
Performs all other related duties as assigned.
Qualifications REQUIRED:
High School Diploma or equivalent (GED)
Two years customer service or general office experience OR equivalent combination of education and experience.
PREFERRED:
Bilingual
Lien experience
Additional Information:
Located in Baytown, Tx
Pay Rate: $17.50
If you feel you meet these requirements, and have the experience required for this role, please call us at 281-542-7348 and ASK FOR DAISY!
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